Desk Sign

Desk Booking Smart Sensor

Designed for free addressing, office hotelling, hot-desking and activity-based work environments


Workspace Availability

Allow users to quickly determine which workspaces are available to be used

Easily Locate Employees

Allow users to quickly find and identify colleagues as they move around the while workplace

Workspace Usage Reporting

Understand how workspaces are being used to help reduce capital and operating costs

Workspace Availability

Provide your employees with an easy way to determine if a workspace is free or reserved

  • Available
  • Reserved
  • Checked-In

Easily Find Employees

The Desk Sign will automatically display a users name and update your wayfinding/location services as soon as an employee checks into a workspace allowing users to easily find and identify each other as they move around an agile work environment.

Workspace Usage

Anonymously report on how desks are actually being utilized with Available, Away, Busy and On-Call data allowing organizations to save money and effectively plan their workspaces.

"We failed to implement hoteling in our office until we found the Embrava Desk Sign”

Daniel O’Keefe
Global Insurance Company

Desk Signs States



Checked In

Integrates with these leading platforms

360 viewing angle

Includes an LED bar that is visible from all angles of the office to allow users to easily identify available workspaces.

Wireless & wired support

The Desk Sign can be powered by USB and networked over WiFI or powered and networked using Power over Ethernet (PoE)

Desk Booking your way

Whether it’s bookable or free address desks, access card or anonymous bookings we support all of the different booking methodologies.

Dynamic Nameplate

Display who has occupied a desk to allow users to identify colleagues and remove the 'anonymous workplace' issue associated with agile environments.

Secure Infrastructure

On-board and server data, hardware and communication channels have all been secured to prevent unauthorized data access

User Presence Display

Integrates with all major UC Platforms including Microsoft Teams, Cisco Jabber and many others to show if a user is busy or available to chat.

Extensible Open API

Integrate the Desk Sign with your own line of business applications to display visual and audio alerts to your employees on any specific events.

Adaptable Mount Options

Whether you are mounting the Desk Sign on a wall, partition, desk or glass our mounting options allow you to present the Desk Sign anywhere in the office.

Usage Data Source

All desk usage and anonymous user presence data captured by the Desk Sign can be routed to a datastore or warehouse to meet your reporting requirements.

Technical Specifications

Feature Component Description
Network Wireless Support for Wi-fi 802.11 b,g,n wireless networks
Wired Support for Ethernet(IEEE 802.3) wired networks
Power USB Support 5V USB power over USB-C cable provided
Ethernet Support Power Over Ethernet (PoE)
Display LCD 2.8" LCD 320x240 (QVGA) touch screen
Check-in/out RF ID Support for HID Prox, HID iClass, Mifare, Desfire proxy cards.
NFC Support for authentication using iOS and/or Android smartphones
Touch Screen Support anonymous reservations with simple screen touch
Alerts LED Bar Fully customizable 256 color display for visual alerts
Speaker 12 tones with adjustable volume control for audio alerts.
Mounting Permanent Secured to surface using screws.
Adjustable Non-damaging, adjustable mount for partitions and desks
Magnetic Designed for glass surfaces.

Looking to implement hot-desking or office hotelling?

You cannot effectively implment hot-desking or hoteling in your office without a Desk Sign. Complete the form on the right to have one of our agile workplace expert help you reap the benefits of the modern workplace.

Boosting productivity in 5,000+ companies wordwide

Compatible with